Updating text content in the knowledge base
If written content needs to be used in several documents/masters, you can save this content in the knowledge base so that it can be shared between these documents/masters. Then you can update the text content in the knowledge base directly.
Click on the links below to see the full articles:
- 'How to include text in the knowledge base'
- 'How to import text content to the word processor'
- 'How to update a text saved in the knowledge base '
Updating an image or PDF attachment in the knowledge base
If a PDF attachment or an image needs to be updated (annual or quarterly updates of some PDF files, optimizing visuals, etc.), you can place a new version of it to the knowledge base. The update will then be proposed for all the documents that contain that PDF or visual.
Click on the link below to see the full article:
Applying a content update to a document/master
When opening the document/master
When you open a document/master for which there are updates available, the window ‘Update of one medium’ appears :
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Click ‘Remind me later’ if you do not want to apply any updates at that time. The window will appear again the next time you consult the document.
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Click ‘Update all’ if you want to apply all the updates without reviewing them individually.
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Click ‘View details’ if you wish to see the list of all the updates available. It will appear in the right-hand column. Click on the element you would like to update to view it in the word processor and see what changes have been made:
In a document/master currently being edited
When an element or a portion of a document/master corresponds to content in the knowledge base, a bracket covering the resource from top to bottom appears to the right of it:
The icon at the upper right tells you if the content is up-to-date or not.
If a newer version is available in the knowledge base, this icon will appear . Click on it to see the different actions you can take:
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View the latest version in the knowledge base: allows you to see the content directly in the knowledge base.
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Compare with the latest version: shows the differences between the previous version and the updated one.
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Skip this update: lets you ignore the current update, but future updates to documents will still be shown to you. If you change your mind, the update can be manually applied using the ‘Update’ option.
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Skip this and future updates: lets you ignore all updates for this content until you decide otherwise; you will not be reminded or notified of any updates but you can access them manually using the Update option.
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Update: replaces the current version with the latest version available in the knowledge base.
You can also display the list of all available updates using the ‘Updates’ option under the ‘List’ view option in the right-hand column :
NB: to better understand the difference between them, see these two full articles :