What changes can be applied to multiple folders?

Several actions can be taken for multiple folders, including:  

• Moving multiple folders
• Archiving multiple folders
• Restoring multiple folders
• Permanently deleting multiple folders

Moving multiple folders

1. Open the folder list by clicking on the 'Files' icon  in the left panel on the homepage.
2. In the hierarchy list to the left, click on the level of the folders you would like to move. 
3. Tick the box  at the top of the center screen to select the folders you would like to move. 
4. Click on ‘Move’ at the top right of the center screen. 
5. In the ‘Move to’ list, choose the group/folder where you would like the selected folders to be.
6. Click ‘Move’ in the window that opens to confirm your choice.

NB:

• All the documents in the folder will automatically be moved with the files. 
• You can: 
  • Move your folders to a root group
  • Move your folders into another folder
  • Move your folder to a subfolder

Archiving multiple folders

1. Open the folder list by clicking on the 'Files' icon  in the left panel on the homepage.
2. In the hierarchy list to the left, click on the level of folders you would like to archive.
3. Tick the box at the top of the center screen to select the folders you would like to archive.
4. Click on the ‘Archive’ icon  at the top right of your screen.
5. Click ‘Archive’ in the window that opens to confirm your choice.
6. The list of folders is displayed again, and your documents appear with hatching. 

NB: 

• All the subfolders and documents contained in the folders to be archived will be archived with them.

Restoring multiple folders

1. Open the folder list by clicking on the 'Files' icon  in the left panel on the homepage.
2. In the hierarchy list to the left, click on the level of the folders you wish to unarchive.
3. Click on the ‘Filter’ icon  at the top left of the center screen.
4. Click on the ‘Archived’ status
5. Click on ‘Filter’ to show all archived folders.
6. The folder(s) will appear hatched.
7. Tick the box at the top of the center screen to select the folders you would like to restore. 
8. Click ‘Restore’ at the top right of the screen.
9. Confirm your choice in the window that opens by clicking ‘Restore’.
10. The folders once again appear in the list of folders. 

Permanently deleting multiple folders

To delete a folder, you must be a Supervisor.

Deleting a folder from XaitProposal means that it will no longer be available and will be permanently deleted.

1. Open the folder list by clicking on the 'Files' icon  in the left panel on the homepage.
2. In the hierarchy list to the left, click on the level where the folders you would like to delete are located.
3. Click on the ‘Filter’ icon   and tick ‘Archived’ to show archived folders. 
4. Tick the box at the top of the center screen to select the archived folders you would like to permanently delete. 
5. Click ‘Delete’ at the top right of the screen.
6. Confirm your choice in the window that opens by clicking ‘Delete’. 
7. The list of folders is displayed again and the deleted folders no longer appears on it.

NB: In order to be deleted, your folder must first be archived. Click the links below to view the full articles: 

• How to archive a folder 

Follow this link to watch the video tutorial: Applying all changes to folders