What changes can be applied to all documents?

Several actions can be taken for multiple documents, including: 

• Moving multiple documents
• Archiving multiple documents
• Restoring multiple documents
• Permanently deleting multiple documents (for Supervisors and Content Managers)

Moving multiple documents

1. Open the folder list by clicking on the 'Files' icon  in the right panel on the homepage.
2. In the hierarchy list to the left, click on the folder containing the documents you would like to move.  
3. Tick the box  at the top of the center screen to select the documents you would like to move.
4. Click on ‘Move’at the top right of the center screen. 
5. In the ‘Move to’ list, choose the folder where you would like the documents to be.
6. Click ‘Move’ in the window that opens to confirm your choice.

Archiving multiple documents

1. Open the folder list by clicking on the 'Files' icon  in the right panel on the homepage.
2. In the hierarchy list to the left, click on the folder containing the documents you would like to archive.
3. Tick the boxat the top of the center screen to select the documents you would like to archive.
4. Click on the ‘Archive’ icon at the top right of your screen.
5.  Click ‘Archive’ in the window that opens to confirm your choice.
6. The list of documents in your folder is displayed again, and your documents appear with hatching.

Restoring archived documents

1. Open the folder list by clicking on the 'Files' icon  in the right panel on the homepage.
2. In the hierarchy list to the left, click on the folder containing the documents you would like to unarchive.
3. Click on the ‘Filter’ icon  at the top left of the center screen.
4. Tick the ‘Archived’ status .
5. Click on ‘Filter’ to show all archived documents.
6. Tick the box at the top of the center screen to select the documents you would like to unarchive. 
7. Click ‘Restore’  at the top right of the screen. 
8. Confirm your choice in the window that opens by clicking ‘Restore’.
9. The documents once again appear in the list of folders. 

Permanently deleting archived documents

To delete a document, you must be a Supervisor.

Deleting a document from XaitProposal means that it will no longer be available and will be permanently deleted.

1. Archive the documents that you would like to delete. 
2. Click on the ‘Filter’ icon  and tick ‘Archived’ , then click ‘Filter’ to show archived documents.
3. Tick the box  at the top of the center screen to select the documents you would like to permanently delete. 
4. Click ‘Delete’ at the top right of the screen.
5. Confirm your choice in the window that opens by clicking ‘Delete’. 

Follow this link to watch the video tutorial: Applying changes to all documents